Appendix D

THE TEN BEST WAYS TO IMPROVE MEETING EFFECTIVENESS

  1. Establish clear and attainable goals.
  2. Set up the procedures and structures to make sure they are accomplished.
  3. Use the Dimock Group Roles Method (or the Interaction Method) to share the leadership and use the group's resources.
  4. Follow the Logical Steps in Problem Solving Format.
  5. Use Brainstorming to generate creative suggestions (and avoid discussion of their weaknesses and strengths at that time).
  6. Sub group to increase contributions and decrease interpersonal dynamics (reports are made on behalf of the total sub group).
  7. Do regular process analysis—especially when the group is stuck or winding down (surfacing hidden agendas, power plays, deviations from agreed procedures, and unresolved conflict).
  8. Have the group contribute to the meeting's agenda which is circulated in advance of the meeting.
  9. Work towards general agreements on decisions and be prepared to establish task forces to try out more than one favorable alternative (avoid win/lose majority voting).
  10. Establish time lines and responsibilities for all decisions/action plans and up date the progress on the relevant ones at every meeting.

 

... Appendix E—Check Sheet for Assessing an Intervention Plan